Real systems, built for real charity operations.
A look at three custom software projects we've built for Singapore charities and nonprofits — replacing spreadsheets, manual approvals, and off-the-shelf tools that didn't fit.
01 / 03
Finance Management System for a Charity
A single system that replaced manual payment vouchers, scattered claim forms, and spreadsheet-based approvals for a Singapore charity. Handles the full flow from claim submission and approval to invoicing, budget tracking, and WhatsApp receipt delivery.
- Replaced paper payment vouchers with a fully digital flow
- Cut finance approval time from days to minutes
- Grant-friendly build eligible for NCSS CCF ICT Grant
Claims management
Digital claim submission, review, and multi-level approvals — replacing paper payment vouchers.
Budget & expense tracking
Live view of budgets by programme and cost centre, with expense entries tied back to approvals.
Invoicing & reporting
Generate invoices and finance reports that used to take hours to compile from spreadsheets.
WhatsApp receipt automation
Automatically send digital receipts to donors and claimants over WhatsApp once approved.
AI receipt import
Snap a photo of a receipt — AI extracts amount, vendor, and date to prefill the claim.
Digital approvals
Finance approval flow replaces manual sign-offs, with a clear audit trail for every voucher.
02 / 03
Non-Profit Learning Management System
A lightweight LMS designed for a nonprofit running learning programmes and community classes — focused on the things that actually matter to their team: taking attendance quickly and giving learners easy access to resources.
- Built for staff who are not tech experts — designed to be simple
- Works well on mobile for facilitators in the field
- Replaces spreadsheets and WhatsApp updates for attendance
Attendance tracking
Fast attendance capture per class, per learner, with historical views for reporting.
Learning resources
Upload and organise notes, videos, and links — learners access them from any device.
Programme structure
Group learners into cohorts and programmes so staff can manage each intake cleanly.
Learner records
Central record of every learner, their progress, and their attendance history.
03 / 03
HR Management System for a Charity
An HR platform built around how a Singapore charity actually operates — combining staff records, leave, attendance, visitor sign-in, membership data, and certification tracking in one place, with the charity-specific features they could never get from off-the-shelf HR tools.
- Consolidated 5+ spreadsheets and paper logs into one system
- Charity-specific workflows off-the-shelf HR tools couldn't handle
- Deployed with staff training and ongoing support
Visitor management
Digital visitor sign-in and check-out with records searchable by staff at any time.
Staff management
Staff profiles, roles, and history in a single directory replacing scattered files.
Leave approval
Staff request leave online, approvers act with a click — no more email chains.
Charity-centric features
Custom modules that match how this charity operates — not generic HR templates.
Attendance tracking
Clock in / out records, exception handling, and monthly summaries for payroll.
Membership data
Track members, categories, and renewals alongside staff records.
Certificate records
Store staff and volunteer certifications with expiry reminders.
Have a workflow that needs a system? Let's talk on WhatsApp.
Whether it's finance, HR, learning, or something specific to your charity — we'll help you scope a practical build (grant-friendly where eligible).